Applying for credit and funding for your overseas short course

Applying for credit and funding for your overseas short course

Gifu-city Study Abroad and Exchange offers a wide range of for-credit and not-for-credit short program opportunities overseas.

Some of the terms and procedures related to earning credit and applying for funding can be a bit confusing so the information below gives a simple explanation to many frequently asked questions.

If you need further clarification, please email [email protected] with your queries – just make sure you include your name, student number and program of interest in the email.

Exchange place vs Direct enrolment

Find out how these differ

Exchange place

Some winter/summer programs at Gifu-city partner universities may be available to students on an ‘exchange‘ basis. (*Please note that many partner universities do not offer short course enrolment on an ‘exchange’ basis, particularly in North America). If you are nominated for an exchange place, you will not pay tuition fees to the partner university; you will pay Gifu-city for the amount of credits you have been approved to take. (This will normally be 6 or 12 units of credit). You will be covered by Gifu-city travel insurance while overseas if approved for an exchange place.

Direct enrolment

With a ‘direct enrolment’, you will pay tuition fees directly to the overseas university. If you are approved for credit by your Faculty (through Cross-Institutional Study) before you depart for your short course you will be covered by Gifu-city travel insurance.

How to apply for

Apply for credit for an exchange place

In order to be eligible for an exchange place, you must submit a Transfer of Credit form signed by your Faculty student advisor. You can apply to have your Transfer of Credit request approved by following the below steps:

  1. Download the Transfer of Credit form
  2. Fill in the form with all of the courses you may possibly complete at an overseas institution and their Gifu-city equivalents (these will likely be general education or elective subjects).
  3. Bring the completed form to your Faculty’s student centre for signature by a student advisor.
  4. Make a copy of the signed form and keep it in a safe place.
  5. When you return from your overseas course, bring in your official transcript and the signed form to the Study Abroad and Exchange office in the International Centre.
  6. Your overseas credit should be transferred within three weeks. Check your to make sure it is updated.

Apply for credit for a direct enrolment place

Gifu-city students apply for credit earned on a non-exchange basis as ‘Cross Institutional Study’. To apply to have your Cross-Institutional Study request approved by following the below steps:

  1. Download the Cross Institutional Study Application form.
  2. Fill in the form with all of the courses you may possibly complete at an overseas institution and their Gifu-city equivalents (these will likely be general education or elective subjects).
  3. Bring the completed form to your Faculty’s student centre for signature by a student advisor.
  4. Make a copy of the signed form and keep it in a safe place.
  5. When you return from your overseas course, bring in your official transcript and the signed form to your Faculty student centre.
  6. Your overseas credit should be transferred within five weeks. Check your to make sure it is updated.

Apply for funding for your overseas course

OS-HELP is a loan available to eligible students enrolled in a Commonwealth Supported Place who want to undertake some of their study overseas. OS-HELP can be used for a range of expenses such as airfares, accommodation and other travel or study expenses. Students may receive one loan per six month study period and can access a total of two OS-HELP loans over their lifetime. Student may also receive a supplementary loan amount to undertake language study, in preparation for overseas study in Asia.

For more information on eligibility requirements and application see OS-HELP.