Once an organisation has agreed to take on a student as a volunteer, the student is required to submit the details to the Leadership Program administrators for approval, including the organisation name, address, supervisor details and an outline of the volunteer role.
If the opportunity is suitable, the Leadership Program administrators then the nominated organisation and request that they form a Community Engagement Agreement with the university, and provide brief details of training, supervision and a copy of their insurance policy for volunteers. They are provided with a URL link to provide these details online in an ‘Agreement’ form. It is recommended that the organisation have their insurance ready to attach as a PDF when submitting this form.
Supervisors are requested to keep track of the hours the student volunteers, and on completion of 20 hours, submit a second form called ‘Completion’ to notify the LP team. The form also requires a simple evaluation of the student’s strengths and contribution.
An Agreement form and Completion form need to be submitted for each subsequent volunteer. The supervisor uses the original URL link provided in the first email they received. If they misplace this link they can and request the details be re-emailed.