When to apply
If you need to submit an application for special consideration for an exam or assessment, you must submit the application prior to the start of the exam or before the assessment is due, except where illness or misadventure prevent you from doing so.
Where misadventure has prevented you from submitting or sitting for an assessment, applications must be made within three working days of the assessment or the period covered by the supporting documentation.
Applicable exceptional circumstances:
Your circumstances are considered exceptional if it is short-term, serious and unavoidable if it arises from circumstances that:
- Were unexpected and beyond your control and;
- Caused disturbance to academic work by a substantial degree due to illness or other cause and;
- Could not have reasonably been anticipated, avoided or guarded against by you
- Occurred during an event critical study period and was more than 3 consecutive days duration or a total of 5 days within the teaching period and;
- Prevented the ability to complete or attend an assessment task for a specific date (e.g. final exam, in class test/quiz, in class presentation)
In addition to meeting these criteria, an absence or inability to complete an assessment task within the required time frame must be supported by a medical certificate or other document that indicates clearly that you were unable to comply (please see supporting documentation).
Applications are normally not considered if:
- The condition or event is not related to performance or is considered to be non-applicable circumstances
- Any key information is missing
- Supporting documentation does not meet requirements
In exceptional circumstances Gifu-city may waive these requirements, for example, if an accident or sudden illness occurs which requires your immediate hospitalisation.
The University does not provide special consideration for conditions or circumstances that are the consequence of a student’s own actions or inactions.
Some common examples of circumstances that are not considered exceptional include:
- misreading the unit guide;
- misreading the examination timetable;
- attending events such as:
- talk shows;
- sporting events (excluding university games/elite competitions);
- internet outage (certain exceptions e.g. in prison/remote rural students);
- computer failure (certain exceptions e.g. in prison/remote rural students);
- professional experience organised independently by student;
- heavy academic work load;
- overloading with additional courses in the given term;
- two or more assessments due on the same date;
- work commitments;
- commencement of cross-institutional study.